Technology Services Portal

TABLE OF CONTENTS

• Create a Shared Drive
• Add Members and Set Access Levels
  • Different Levels of Member Access
• Removing Members

In our Google Environment, the preferred way for storing, saving backing up, and sharing files on your computer is using Google Drive. Communicating shared files to others in the organization should be done using shared drives. Sometimes, it may be better to share a drive instead of sharing a single folder, or individual documents. This is useful when you plan on sharing a lot of documents, files, or folders, with the same set group of people.

Create a Shared Drive

1. Open Google Drive in Chrome or your preferred internet browser
2. On the left pane, select Shared Drives
3. At the top, click New + to open the New Shared Drive window
4. Enter a name for your new shared drive and click Create

Add Members and Set Access Levels

1. Open Google Drive in Chrome or your preferred internet browser
2. At the left, click Shared Drives and double-click one of your shared drives.
3. At the top, click Manage Members
4. Add names, email addresses, or a Google Group.

By default, all added members are content managers. This means they can upload, edit, move or delete all files. This can be changed to allow different levels of permissions for different members. This is a good idea if you only want certain people controlling the shared drive, and certain people viewing it.

You can change a member's permissions by clicking the Down arrow next to their name, and choose an option.

Different Levels of Member Access

Removing Members

1. On the left, click a shared drive.
2. At the top, next to the shared drive name, click the Down arrow
3. Choose Manage Members
4. Next to a members name,  click the Down arrow and select Remove Member