As a result of security changes implemented in winter 2020, by default all zoom meetings require ALL participants to join with an account registered to an sjprep.org or sjprephawks.org email account.
In some cases, however, you may need to invite meeting participants who do not have these authenticated accounts. There is an Advanced Setting in Zoom that you will need to change on any meetings you would like to invite out of organization users.
Please note, that any participants you wish to invite, including those outside of the SJPrep domain, MUST have created a Zoom Account with their personal email. They can use any email they would like, but they must have a Zoom account in order to participate in any meetings hosted by The Prep.
WARNING: IT IS NOT RECOMMENDED TO CHANGE THIS SETTING ON ANY MEETINGS OR MEETING ROOMS YOU PLAN TO USE FOR CLASSES OR STUDENT ATTENDED EVENTS. LEAVING THIS SETTING CHANGED MAY ALLOW ZOOM BOMBERS OR UNWANTED GUESTS TO ENTER FUTURE MEETINGS.
1. Go to your Meeting Settings
Click on "Advanced Options" to open up the rest of the settings
2. Locate the dropdown menu under "Only Authenticated Users can Join"
You cannot change the setting that "Only authenticated users can join". This is a requirement for all Zoom meetings. You can however allow authenticated users from outside SJPrep and SJPrepHawks.
3. Click on the dropdown menu and select "Sign Into Zoom"
Once this has been changed to say "Sign Into Zoom", anyone with a Zoom account can sign into your zoom, regardless of their email's domain.
Note: Any invited participants must be signed into a zoom account with an email. It can be with any email address, however, you should warn any potential participants they will have to make an account with Zoom before joining your meeting.
Please contact Technology Services with any questions or concerns regarding this topic.